Executive Secretary to CEO
- Sri Lanka
About the Role
We are seeking a highly organized and professional Executive Secretary to provide comprehensive support to the CEO. This role requires a proactive individual with strong business acumen, excellent communication skills, and the ability to manage confidential information while coordinating across multiple departments.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar, meetings, and travel arrangements
- Coordinate internal and external communications on behalf of the CEO
- Prepare briefing documents, reports, presentations, and meeting minutes
- Track and follow up on key action items across departments
Coordination & Communication
- Act as a key point of contact between the CEO and internal/external stakeholders
- Liaise with senior management, clients, and partners professionally
- Ensure timely communication and alignment across teams
Business Process Support
- Assist in monitoring and supporting end-to-end business processes (procurement, production, distribution, and sales)
- Track ongoing projects and support execution of strategic initiatives
- Maintain organized records and documentation for business activities
Requirements
- Minimum 3–5 years of experience as an Executive Secretary or Personal Assistant to senior leadership (CEO/Director level preferred)
- Prior experience in pharmaceutical or FMCG sectors is highly desirable
- Bachelor’s degree in Business Administration, Management, or a related field
- Professional secretarial qualifications will be an added advantage
Core Skills
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- High level of confidentiality and professionalism
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to prepare reports, presentations, and business documents