HR & Insurance Administration Executive
- Sri Lanka
Job Summary
The HR & Insurance Administration Executive is responsible for supporting the organization's Human Resources and Administration functions while managing the company's General and Life Insurance portfolio. The role involves coordinating insurance renewals, claims processing, vehicle fleet insurance, HR administration, employee documentation, and administrative operations to ensure smooth business continuity and compliance with company policies.
Key Responsibilities
- Assist in day-to-day HR administrative activities and employee documentation.
- Maintain and update employee records, personal files, and HR databases.
- Support employee onboarding, documentation, and other HR coordination activities.
- Assist in employee welfare initiatives and HR-related administrative processes.
- Coordinate with internal departments on HR administrative requirements.
- Manage General Insurance and Life Insurance policies, including timely renewals.
- Handle the organization's vehicle fleet insurance portfolio across all renewal cycles.
- Coordinate inventory data collection and verification prior to insurance policy renewals.
- Liaise with insurance brokers, insurers, and internal stakeholders regarding policy administration.
- Process, monitor, and follow up on General and Life Insurance claims until settlement.
- Maintain accurate insurance documentation and policy records.
- Ensure weekly updates of raw material stock records with signed confirmations for insurance purposes.
- Coordinate and organize weekly Head Office management meetings and insurer review meetings.
- Maintain service agreements related to office equipment and administrative facilities.
- Maintain vehicle records and coordinate documentation related to vehicle purchases, disposals, registrations, and insurance.
- Ensure proper documentation, filing, and record management for administrative activities.
- Support other administrative projects and departmental initiatives as assigned.
- Liaise with internal stakeholders, including the CFO, GGM, AGM – HR & Administration, Cluster Heads, insurance brokers, and insurance companies.
- Build and maintain effective working relationships with internal and external stakeholders to ensure efficient service delivery.
Qualifications
- Diploma or Higher National Diploma (HND) in Human Resources, Business Administration, Management, Insurance, or a related field.
- Professional HR or Insurance qualifications will be an added advantage.
Experience
- Minimum 2–3 years of experience in HR Administration, Insurance Administration, Business Administration, or a similar role.
- Experience in General Insurance, Life Insurance, vehicle fleet management, and insurance claims handling will be a distinct advantage.
- Previous experience supporting HR administrative functions is highly preferred.
Knowledge & Skills
- Basic understanding of HR administration and employee welfare practices.
- Sound knowledge of General and Life Insurance administration.
- Knowledge of vehicle fleet documentation and insurance processes.
- Strong coordination, communication, and stakeholder management skills.
- Excellent organizational, multitasking, and time management abilities.
- High attention to detail with strong documentation and record-keeping skills.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
- Ability to work independently while managing multiple responsibilities across HR, insurance, and administration.